Vital Records | White Plains, NY - Official Website
Therefore, this FOIL request includes all years of the state marriage index up through , and does not end merely when the publicly available microfiche production ended. Clearly at some point there was an original state database that was printed out to create the pre paper copies, which were then photographed and turned into the microfiche.
However, if that database is no longer available — and if not, why not? For more recent years post or so , I presume some sort of compiled or transcribed database does still exist, as those years were never turned into microfiche; for those recent years, I would like to receive the files in their raw database format. I am willing to pay the costs associated with the records production, along with the costs of the USB hard drive and any insured shipping costs to California, if needed.
Please inform me of any potential charges in advance of fulfilling my request.
Birth, Marriage, and Death Records
This request is not being made for commercial purposes. The requested records will be scanned and uploaded to the Internet, and will be made freely available to the general public. It is anticipated that some non-profit genealogical groups may choose to transcribe the information in the marriage index, to turn it into a new text-searchable database. We would be happy to share any such database with the Department of Health. Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
As you can see, we had asked the NYS DOH for copies of the New York State marriage index for basically every year that exists, which at the time of our request was , since none of it had ever been online before anywhere. So then we had to scramble to get someone from NYS DOH on the phone to explain where the heck the missing records were.
Are you kidding us?! We even cited the original Gannett Newspapers case that originally opened up the marriage license index in the state. Whomp whomp.
Marriage License Applications
We tried again. This time we had a different member of our Board of Directors make an almost identical Freedom of Information request for the marriage index, but submitted under her own name and e-mail address and asking for slightly different years: So as soon as we could, our attorney filed a new appeal for this second request.
- Birth, Death and Marriage Records - City Clerk - The City of Long Beach, New York;
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Well, uh, funny story: they did have to listen to it. Because our attorney successfully combined the two requests, the original one for and the revised one for , into one mega-lawsuit which we filed in the Supreme Court of New York, Albany on August 24, Yeah, we did this Article 78 petition Voltron-style. We do exactly what it says on our label! New York City is considered to be an entirely separate vital records jurisdiction from the rest of New York state, and consequently the city has its own birth, marriage, and death indices.
However, a small number of NYC marriage listings are found scattered throughout this index, often because the marriages happened in towns that were previously independent before the consolidation of the city in for example, a pre marriage in a place like Canarsie Brooklyn or Flushing Queens might be listed here.
Marriage licenses less than fifty years old are open to the public only if both parties to the marriage are deceased and you can provide proof of their deaths, or if you are an attorney or legal representative of one of the parties. Alternately, you can also try ordering a copy from the exact city clerk or town clerk, which may be faster than dealing with Albany but which might only provide a typed extract of the information on the certificate or license, instead of a photocopy version.
But nowhere in this response letter did they ever state that they were also withholding many files -- anything less than fifty years old. Because the NYS DOH also mailed the hard drive to the wrong address, the missing files weren't noticed until one month later, mid-March The NYS DOH finally verbally confirmed that they were withholding files in a phone call on March 30th, but did not follow it with any written confirmation.
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Which we had, y'know, cited in our actual request. Furthermore, they were supposed to have told us in writing that they were withholding files, and also supposed to have told us why. The NYS DOH responded to our appeal, claiming that not only had we missed a deadline for appealing even though they never let us know in writing that there was anything withheld to potentially appeal, and had also mailed our hard drive of files to the wrong state but that the index less than fifty years old should not be released to the public in any case.
They also attempted to cite the Model State Vital Statistics Act, even though it was never adopted in the state of New York, and was in fact rejected as a nationwide standard by the Department of Health and Human Services several years ago. We asked for the same index files we requested earlier, but with slightly different years requested: instead of They claimed that they didn't need to respond at all, because this requestor was from the same organization and was just trying to get around time limits on FOIL requests and responses, or something.
The first 24 hours, after issuance of the license, are a waiting period. The marriage license is valid for 60 days after that waiting period has ended. Translations done by a Notary Public or by an on-line translating service will not be accepted.
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For those born in Puerto Rico, we cannot accept a birth certificate that was issued prior to July 1, The Puerto Rican government, the U. Department of State and the Department of Homeland Security collaborated on creating a new law to stop fraudulent use of documents. You can obtain further information and apply for a new birth certificate at the Puerto Rico Federal Affairs Administration.
Marriage licenses are issued between am and pm except for the months of July and August when marriage licenses will be issued between the hours of am to pm. Please see the following list of officiants PDF who can perform marriages. Please see the following list of certified translating companies PDF. Skip to Main Content.
Sign In. Marriage Licenses Requirements for a Marriage License in Smithtown All persons applying for a marriage license at the Smithtown Town Clerk's Office are required to establish proof of age and identity by providing one of the following age related documents: Birth Certificate hospital issued certificates and copies are not acceptable Baptismal Record, including date, place of birth, and parents' names copies are not acceptable Naturalization Record original document only.